Why make the same setlist twice? With Planning Center auto import and auto update your plans from Planning Center can keep your MultiTracks.com setlists up to date!
Before getting started (setup):
Step 1: Connect your account
First make sure the Planning Center account and MultiTracks.com account is fully connected from the Connected Accounts page on MultiTracks.com. more here:
📖Connecting Planning Center Services and MultiTracks.com Accounts.
Step 2: Linking Songs
Linking songs is an important step in making this automation work smoothly. There are usually one of two ways we recommend getting your songs linked and setup.
You can either:
Use the Song Link page under setlists on your MultiTracks.com account to individually link all songs across Planning Center and MultiTracks.com.
Note: a majority of songs may already be linked to popular recordings on MultiTracks.com if when adding new songs the "Popular recording" tab was used in Planning Center.
ORManage imported setlists more closely on the MultiTracks.com website and ensure songs are linked correctly in each setlists.
For additional information on song linking see: 📖Planning Center Song Linking
Import Service Types or Setlists
With accounts connected, you can now import individual Plans as setlists, or entire Service Types (All plans in a service type) and use the auto-update features to automatically import and keep the plans and setlists up-to-date.
Planning Center Setlist Auto Update Introduction
Planning Center Services types can auto-import new plans created in Planning Center, and the individual MultiTracks.com setlists imported, can be Auto-updated individually to keep up to date with plan changes in Planning Center.
There are two very important things to note about Auto Updating:
The Setlist integration is currently only one-way; from Planning Center to MultiTracks.com. MultiTracks.com does not communicate setlist changes to the Planning Center Plan, and Planning Center will always be the main source of information the MultiTracks.com setlist will sync with.
Setlist Auto Update will only occur after an eligible "Plan Update" is made. Plan updates may include the key of songs, order of songs, and any scheduled people added or removed across all teams on the plan.
For example, if there is a situation where the key of a song, or the song in the MultiTracks.com setlist is not the same linked to the Planning Center Plan Song, any future setlist auto-update will revert back to whatever information is in the Planning Center Plan, or the song linked. If you're encountering an issue where setlist changes are coming, and songs are changing or keys or changing, always ensure your information matches what's in the Planning Center Plan.
And if that's not possible, consider disabling the Auto Update checkbox for that specific setlist from MultiTracks.com after making the MultiTracks.com setlist changes that conflict with the Planning Center Plan.
Auto Update Service Types
With any Planning Center Service Type imported into MultiTracks.com, the "Auto-Update" setting becomes available as an option inside each service.
With Auto Update enabled in the service type ALL Planning Center plans in this service type will be auto-imported, AND all setlists 2 weeks or less in the future will be auto-updated once every 24 hours.
Setlist Auto Update only occurs on Plans/Setlists that are within a rolling 2 weeks from the current date.
Setlist syncing is currently only one-way from Planning Center to MultiTracks.com. If changes are made in the Planning Center plan, those changes will override changes made in the MultiTracks.com setlist.
Forcing a Service Type update/Sync
Admins can manually sync an entire service type to force the update from Planning Center from the Service Types page on MultiTracks.com. Doing so will manually update all MultiTracks.com setlists within that Planning center Service Type.
Auto Update Individual Setlists
Individual setlists also have auto-update settings specifically for auto-updating only specific setlists, or excluding a specific setlist from auto-updating. The Auto Update setting can be disabled in the general setlist settings from the website (see screenshot below).
Forcing a Setlist Update
Admins can manually update individual setlists by using the "Update from Planning Center" option in the setlist details menu.
