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Getting Started | Setting up Auto Reporting
Getting Started | Setting up Auto Reporting

How to properly utilize MultiTracks.com auto-reporting utilizing MultiTracks.com setlist usage.

Trevor avatar
Written by Trevor
Updated this week

Introduction

The Church Streaming License grants the licenses needed to cover lyric-use and the online streaming of worship services, including the use of original master recordings and tracks from many of the most popular worship artists, publishers, and labels. For questions on the Church Streaming License, view Church Streaming License FAQs.

To get the most out of the Church Streaming License we recommend following the steps below! Using these steps below, you can fully automate your reporting within the Church Streaming License.

  • If you currently use Planning Center Services for service planning, you can continue to the steps below.

  • If you’re not actively utilizing Planning Center services, but using Playback for your services, you can jump down to Setting up auto-reporting using Playback.

  • If you’re not actively utilizing Planning Center Services for service planning, or utilizing Playback, you can jump down to the last section, setting up auto-reporting on MultiTracks.com.


Setting up auto-reporting when utilizing Planning Center

Already utilizing Planning Center services for your service planning? Great news for you! You can setup auto reporting with just a few simple steps!

  1. If you haven’t already, first connect your Planning Center Account with your MultiTracks.com Organization. (Article Guide)

  2. Import a service type or setlist and enable the option to "Receive Plan updates for Setlists in this Service Type.” (Note: this will auto-import all future plans made in Planning Center Services, and will keep plans up to date). (Article Guide)

  3. Confirm songs are linked between MultiTracks.com and Planning Center accounts. (Article Guide)

  4. Confirm Service Types have the correct reporting preferences. (Info further below under Confirming accurate auto reported)

  5. Continue to build your plans in Planning Center Services, and enjoy the convenience of auto-reporting based on your plans in Planning Center!


Setting up auto-reporting when utilizing Playback

When not utilizing Planning Center Services for service planning, you can still take advantage of auth reporting when using Playback. The best part is auto-reporting will be active as soon as you signup for the Church Streaming License, and could be setup already, depending on your weekly workflow.

Song usage is reported based on your setlist usage. So for accurate automated reporting, just make sure setlists are built each week in Playback, and saved to the cloud. Be sure to build unique setlists in Playback for each service or campus by duplicating setlists or starting fresh, and the confirm the setlists' or service types’ reporting preferences are accurate. (Info below in Confirming Accurate Auto Reporting)


Setting up auto-reporting when not utilizing Planning Center or Playback

When not utilizing the Playback app, or Planning Center Services, you can still setup up auto reporting simply. Since song activity is reported by creating setlists on MultiTracks.com, simply build your setlists each week with the songs you’re leading, and we’ll handle the reporting for you!

(Continue below to confirm your setlists also have the appropriate reporting preferences).


Confirming accurate Auto Reporting

Confirming setlists’ reporting preferences are correct will ensure your setlist's lyric usage and streaming are reported accurately. You can edit each setlist to change its’ reporting preferences. You can view and edit the preferences for each Setlist or Service type easily by looking for the “Lyrics Displayed” and “Streaming Online” checks as shown below.

We recommend setting the organizations Service Type(s) to the correct reporting preferences so future setlists default to your desired preferences.

  • If it’s a live-streamed service, checking “Streaming Online,”

  • Checking the “Lyrics Displayed” if lyrics are displayed.

You can manage this and your service types here: Manage Service Types

Note: After setting the preferences for the service type, each setlist created or imported with that service type will default to the Service Type’s settings.


Helpful Setlist Info

  • Setlists that are “Pinned” will not have the ability to report streaming or lyric usage.

  • Setlists that are 2 weeks or older in “Past Setlists” will be “Locked.”

    • Locked setlists cannot be edited, can be duplicated for future use, but remain locked in their original state for accurate auto-reporting.

Helpful Links:

Church Streaming License FAQs (📖Article Link)

Church Streaming License Pricing (🌐Website Link)

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