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HOW TO | Create Setlists in Playback
HOW TO | Create Setlists in Playback

Learn how to create, edit, and share setlists with your team in Playback.

Trevor avatar
Written by Trevor
Updated this week

Create, edit, and store multiple setlists on one Playback device, and share these setlists with others on your team. Here's everything you need to know!

How To Video

Creating Your First Setlist In Playback

Setlist can be created in the Playback app, as well as on the website and in the ChartBuilder app.

Step 1: Navigating the Setlist Menu:

Creating a setlist in Playback can be fast and simple. First, you'll need to access the setlist menu in the top-right corner of the Playback app interface. This menu is where setlists are managed. You can Create setlists, load existing past or future setlists, and save or duplicate setlists all from this menu.

Note: if there's ever a red notification dot in the setlist menu, this means there are either setlist changes available from the cloud, or there are unsaved changes in Playback, not saved to the cloud yet.

Step 2: Adding songs to the setlist

Once you've created a new setlist, make sure you're in "Setlist / Song Map" edit mode by using the "Edit" button in the top-right corner of the Playback app, and confirming the edit-mode selector is highlighting "Setlist/SongMap" editing mode.

With setlist/SongMap mode open, simply tap on the first empty song tile to open the Add-Song menu and start adding content into Playback.

Step 3: Navigating the Add Song Menu

The song menu will populate with all of the content the signed-in user has access to. If looking for a specific song you've purchased or have done in the past, it's best to navigate through your "Library" first, to see all songs in your library.

The "Add Song" menu can be used to add click and pads, Ambient Pads, Soundbeds, Track Products, Cloud Songs, and more!

Step 4: Saving and sharing the setlist

When you're done adding the songs into the setlist, tap "done" in the top-right, then open setlist menu again and choose "Save to cloud" to save the setlist changes to the cloud. Optionally, you can include any setlist update notes for others to see alongside this setlist save.

Setlist Saving & Loading

Setlists in Playback can be saved to the Cloud and accessed on other Playback devices, or in the ChartBuilder app. This creates a unique Setlist ecosystem for collaborating with other members of your team with the proper permissions, while being a strictly manual experience in order to protect your local version of the setlist.

To Save to the Cloud, simply select "Save To Cloud" in the setlist menu and you will see a blue check when it is successful. Add a note indicating which changes were made in the latest version as a reminder for yourself and other team members. At any point, you can return to the menu and select "Restore From Cloud" to revert any local changes back to the saved version.

If push notifications are enabled, other devices with the Setlist loaded will see a red icon above the setlist menu indicating a new Setlist update is available. Selecting the Update Available button will reveal when the save was made, who made it, and the comment attached to it, and it will allow you to choose whether or not to receive it at that time.

Sharing the setlist to other Team Members

To share your setlist, use the ChartBuilder app or the website to ADD PEOPLE to the setlists. For more information seeing the relevant guide for 📖ChartBuilder or 📖

Who can see which setlists?

A user's access of their organization's Setlists is dependent on the role and permissions. Here's a breakdown of what user roles can do in Playback Setlists:

  1. Organization Admins and Campus Admins: Can open, edit and save changes to any Setlist in the organization.

  2. Team Leaders: Can open, Edit, and Save changes to any Setlist they are added to.

  3. Team Members: Can open and locally edit any Setlists they are added to.
    Team members cannot overwrite the saved Cloud version of a shared Setlist.

Regardless of a user's permission levels, a user cannot open a Setlist without access to the included content.

  • To open Setlists with Playback Rentals, a user needs rental credit access.

  • To open Setlists with Purchased or Cloud content, a user needs a Playback Team Sharing license.

Other Helpful Articles:

Learn how to unlock more powerful Playback features with a Cloud Pro Subscription.

Learn how to manage people and permissions in your organization.

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